WELCOME TO THE EXHIBITOR MANUAL FOR PILBARA 2025
Here you will find the relevant information and forms to complete for the event.
If you have any questions, please contact the Event Delivery Manager Summer Lang
E: [email protected] T: 02 9080 4339
Please ensure you read each section within this manual to ensure you meet the required deadlines.
We look forward to working with you in making this a successful event!
The exhibition will be open throughout the 2-day conference. For the current agenda and networking break times, please refer to the website.
Initial: Tuesday 24th June
2:00pm – 5:30pm
Final: Wednesday 25th June
6:30am – 7:45am
Please note an Informa staff member will be there during these times.
Wednesday 25th June
7:45am – 5:00pm
Thursday 26th June
8:00am – 2:15pm
*** This may be subject to change. You will be sent final confirmed timings closer to the event.
Thursday, 26th June 2025
2:15pm – 4pm
Red Earth Arts Precinct
27 Welcome Rd , Karratha , WA , 6714
Ph: (08) 9186 8600
Exhibition Room: Foyer & Library
Conference Room: Theatre & studio room
Accommodation is not included in your package. All attendees are required to book their own accommodation individually. Please Click Here for further information.
Complimentary wireless internet will be provided for all exhibitors. If you require a fixed line connection, please contact the venue directly:
Carla Stafford
E: [email protected]
P: (08) 9186 8064
To view the Emergency Procedures for Red Earth Arts Precinct please click here.
If you require additional AV support (e.g., hiring TV), Prime AV may assist: DEADLINE 29th May
Michael Nutt
Director
Prime Audio Visual
[email protected]
0400 220 304
PILBARA 2025 will be set up with tabletop exhibition stands for 2025. Exhibitors must not exceed their allocated space. Please be sure to check that your stand will fit within your allocated space.
The following are provided for all stands free of charge:
1 x Trestle Table (black tablecloth)
2 x Chairs
1x Power Supply
All adapters and extension cables must be provided by the exhibitor. Informa/ Red Earth Arts Precinct will not be able to provide these on site.
All exhibitors must ensure their testing and tagging of electrical equipment is up to date prior to arriving for bump in and understand that if their items are not tagged and tested then penalties from the venue may apply.
It is your responsibility to book your courier for both delivery AND collection.
Materials can be sent to the venue no earlier than Monday 23rd June
Please use the delivery label for ALL items being delivered. It is important you use the label as it is clearly marked with details for the event. If you choose to use your own label, items may be lost in the receiving dock at the venue.
All goods must be covered by proper customs documents – please mention it is a temporary exportation to avoid paying more taxes than expected. The venue will not pay any taxes/duties etc and will not accept any underpaid charges.
Remember – it is your responsibility to arrange for items to be picked up at the end of the event – items must be collected by the end of Friday, 27 June 2025. You must book the courier and ensure that your items are clearly labelled with your company name and the return address. Items left after this time will be disposed of. Please use the return label and print enough to apply one per item.
27 Welcome Rd, Karratha, WA, 6714
Access is via Dampier Highway
The earliest delivery date will be on the Monday 23rd June. Alternatively, you can deliver your goods to local depot first then deliver all items together to the Red Earth Arts Precinct before the conference commence.
No forklift on site.
Vehicles cannot be parked on the lawn, there is a carpark adjacent to the Amphitheatre.
The venue can only store small amounts of items.
Please advise our Informa staff about deliveries being sent to the venue, [email protected]
Deadline to submit all passes – Wednesday, 4 June 2025
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Summer Lang ([email protected])
Delegate passes are for the conference with access to the exhibition hall and conference sessions.
Complimentary Passes
The primary contact from each company will receive a unique link to access the Visit portal where you can register your complimentary delegate passes for the in-person event.
Instructions
Speakers will automatically be registered by Summer Lang. Please do not use your delegate passes to register speakers.
Additional Passes
If you’d like to register additional passes over your allocation, please contact Summer Lang ([email protected]).
At Informa Connect, we have an ambition to become a champion of sustainability within our business and across the specialist markets we serve.
As part of our FasterForward programme, we have committed to a series of specific and ambitious goals and activities that, over a five-year period, will help us become an ever more sustainable, high impact business while supporting and accelerating change in our events.
EXHIBITOR SUSTAINABILITY CHECKLIST
Firstly we have put together a useful checklist for you to follow on how you can exhibit at our event more sustainably – https://www.informa.com.au/exhibitor-sustainability-initiatives/
SPAM WARNING
List broking companies sometimes email exhibitors claiming to have attendee data. This is false and we advise you to delete this as it is spam.
SUPPLIER CALLS & EMAILS:
Our official suppliers are detailed within this exhibitor manual. These suppliers may contact you directly to confirm your requirements for this event. You may experience other contractors pitching you for your business and advising you they are the preferred contractor, however, unless the company is included in the service providers list, then they are providing false information.